| Job Description: |
Purpose of the Job:
We are seeking an Administrative Assistant to provide comprehensive support to our Facilities Manager. This role is ideal for someone who is reliable, proactive, and keen to develop new skills in a structured team environment. The successful candidate will play a crucial role in maintaining and updating records, managing schedules, and ensuring compliance with internal procedures.
Key Responsibilities:
- Provide comprehensive administrative support to the Facilities Manager.
- Manage diaries, schedule meetings, and coordinate appointments.
- Maintain and update records with a high degree of accuracy.
- Process purchase orders and monitor compliance required for health and safety.
- Assist with data entry, document filing, and ongoing record-keeping.
- Support the preparation of monthly reports and internal documentation.
- Update spreadsheets and ensure compliance with GDPR standards.
Qualifications and Skills:
- Reliable, responsible, and committed with a proactive approach to work.
- Excellent attention to detail and strong organisational skills.
- Proficient in Microsoft Office and general administrative tasks.
- Clear and confident communicator, both over the phone and in writing, with a professional and courteous manner.
- Comfortable working in a collaborative, team-oriented environment.
- Previous administrative experience is beneficial but not essential, as full training will be provided.
Benefits:
- Full training and support within a structured team environment.
- Exposure to all aspects of residential property maintenance.
- Long-term career development potential for the right candidate.
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