| Job Description: |
Role Purpose:
- To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences.
- To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
- To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
- To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
- To create and maintain a variety of computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
- To collate information and electronic or paper files required to respond to internal and external enquiries
- To maintain and manage Command communications through the Intranet, bulletins and newsletters.
- Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.
- To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of ‘good practice’.
Essential Skills:
- Ideally the candidate will have previous experience in a secretarial or administrative role in a office environment.
- Experience of typing / word processing. Experience in the use of Microsoft Office.
- Extensive secretarial or administrative experience in an office environment
- Substantial experience of typing/word processing and proficient in document layout
- Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams
- Desirable: Familiarity with Police organisation and structure.
- Experience as a secretary to a senior management team.
- Analytical work and report writing.
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